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You are here: BAILII >> Databases >> England and Wales High Court (Commercial Court) Decisions >> P v Q & Ors [2017] EWHC 148 (Comm) (03 February 2017) URL: http://www.bailii.org/ew/cases/EWHC/Comm/2017/148.html Cite as: [2017] WLR 3800, [2017] 1 WLR 3800, [2017] EWHC 148 (Comm), [2017] WLR(D) 238 |
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QUEEN'S BENCH DIVISION
COMMERCIAL COURT
Fetter Lane, London, EC4A 1NL |
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B e f o r e :
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P |
Claimant |
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- and - |
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Q R S U |
Defendants |
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David Foxton QC & James Willan (instructed by Cleary Gottlieb Steen & Hamilton LLP) for the First Defendant
Edmund King (instructed by Boies, Schiller & Flexner (UK) LLP)
for the Second and Third Defendants
The Fourth Defendant was not represented and did not attend
Hearing dates: 20 January 2017
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Crown Copyright ©
The Hon. Mr Justice Popplewell :
Introduction
The Dispute and the Arbitration
(1) In 2015, the Tribunal ordered the record in the LCIA arbitration between the Claimant and the First Defendant to be shared with the parties to the other arbitration proceedings ("the Record Sharing Decision").
(2) On 24 July 2015 the Tribunal issued a decision refusing the Claimant's further application for an order staying the LCIA arbitration until after the other arbitration proceedings had been heard ("the Second Stay Decision").
(3) Following an earlier decision in relation to production of documents, on 16 February 2016 the Tribunal issued a second decision in relation to production of documents ("the Second Document Production Decision"). This arose out of an application by the First Defendant in which it alleged that the Claimant had failed to fulfil its disclosure obligations under earlier orders. Written submissions were exchanged and a teleconference hearing took place before the Chairman alone on 4 February 2016. By its Second Document Production Decision the Tribunal ordered further disclosure and, amongst other things, that the Claimant's counsel complete a certification exercise explaining the efforts undertaken to obtain the documents responsive to the First Defendant's requests. As a result of the Second Document Production Decision, the Claimant disclosed an additional 10,000 or so documents to the First Defendant.
(1) Ground 1: the Tribunal improperly delegated its role to the Secretary by systematically entrusting the Secretary with a number of tasks beyond what was permissible under the LCIA Rules and the LCIA Policy on the use of arbitral secretaries;
(2) Ground 2: the Chairman breached his mandate as an arbitrator and his duty not to delegate by seeking the views of a person who was neither a party to the arbitration nor a member of the tribunal on substantial procedural issues (i.e. the Secretary);
(3) Ground 3: the other members of the Tribunal equally breached their mandate as arbitrators and their duty not to delegate by not sufficiently participating in the arbitration proceedings and the decision-making process;
(4) Ground 4: circumstances existed which gave rise to justifiable doubts as to the Chairman's independence or impartiality; these arose out of comments the Chairman had made at an international conference;
(5) Ground 5: the Chairman breached his duty to maintain the confidentiality of the arbitral proceedings.
(1) "….. There was no inappropriate delegation of Tribunal decision-making to the Secretary… In this case it is impossible to suggest that the Secretary actually decided anything or influenced the Tribunal improperly.
It is normal for a Secretary to work under the direct supervision of the Chairman, who will give multiple written and oral instructions to the Secretary in relation to the work which he/she wants the Secretary to do. The Secretary's job (among other things) is to assist the Chairman to prepare the work product for the review of the co-Arbitrators. It is unnecessary and impractical for the co-Arbitrators to be apprised of all communications between the Chairman and the Secretary. We are confident that, in the present case, the Chairman and [the Secretary] have worked closely and properly together to produce the drafts of the relevant decisions for our comment. The proposed conclusions contained in those drafts for our review had been those of the Chairman. The Chairman has then taken our comments into consideration and decided upon any appropriate amendments before providing a final draft for our approval. All relevant decisions referred to by [the Claimant] in this challenge had been made unanimously.
… In any event, we have repeatedly said there has been no delegation of the decision-making process."
(2) "We have read the relevant correspondence and participated in all key decisions… It is evident from the time spent by the Chairman on this case that the way in which this Tribunal has functioned on important procedural/interlocutory matters (such as document production and applications for a stay of proceedings) has been that the Chairman, with the assistance of the Secretary, has prepared a draft decision for our review. Having studied the relevant materials beforehand, including the submissions of the parties, we would then comment on the draft and review any subsequent drafts incorporating our suggested amendments. As expected, neither co-arbitrator was involved in the substantive drafting of the final decisions. This is, in our experience, standard procedure which is both expeditious and cost efficient."
(3) In relation to the Record Sharing Decision:
(a) "[The First Defendant] requested an order from the Tribunal to share the LCIA record with the other arbitration Tribunal…. Further correspondence was received… with an email from the Tribunal… and further correspondence…. The Tribunal's decision was issued….
We can confirm that, at the time, we read the party correspondence and considered the issues which arose in that connection. A draft was provided to us by the Chairman of the proposed decision. We read and approved the draft decision before it was issued and we were both in full agreement with the contents of that decision. The decision was six pages long and did not contain issues that were controversial, as the parties had agreed on most of the issues and a decision on the issues still in dispute was deferred to a later date."
(b) The letter then went on to identify that the Second Defendant had spent a total of 3 hours in relation to the decision. The times spent by others in respect of that decision were 1½ hours by the Third Defendant, 9 hours by the Secretary, and 8½ hours by the Chairman.
(4) As to the Second Stay Decision:
(a) "We confirm that we read the parties' correspondence and submissions on this issue and reviewed the draft decision thoroughly before it was issued. This was a short decision, prepared once again by the Chairman with the assistance of the Secretary and sent to us for our approval. We were in full agreement with the reasoning and the outcome contained in this Decision."
(b) The letter identified the time spent by the Second Defendant in relation to the Decision as having been 2 hours. The time spent by others was 4¾ hours by the Third Defendant, 10 hours by the Chairman, and 14 hours by the Secretary.
(5) In relation to the Second Document Production Decision:
(a) "We confirm that we read the parties' correspondence and submissions and participated in internal tribunal discussions on relevant matters (both before and after the draft decision was produced).
Each of us were sent and reviewed three drafts of the Decision before it was issued and read the transcript of the telephone hearing conducted by the Chairman with the parties.
Although this was a 65 page decision, a large proportion of the document contained summaries of the parties' positions on the various applications. In relation to the sections which contained substantive reasoning and the Tribunal's decision on the requested documents, we note that there was much repetition – given that the same reasoning was essentially applied to several categories of similar documents. Contrary to [the Claimant's] suggestion … we consider it reasonable to have reviewed the final draft (being the third draft we had been sent) in one hour."
(1) "[The Claimant] repeatedly alleges that the Co-Arbitrators "rubber stamped" the proposed draft. This is a patently wrong characterisation, as has been made plain in our earlier Submissions. We confirm that we both carefully examined the draft Rulings before deciding to assent to them and did not "rubber stamp" the draft. We had read the relevant papers, and had formed a preliminary view of the merits of the applications before the Chairman sent us his draft rulings. As to the … Second Decision on Document Production,… comprised of… 68 pages, … we commented on the first draft received and subsequent drafts were exchanged and commented upon by us until we received a final draft, which we approved. Generally, and more broadly, the Chairman's drafts accorded with our views on the merits of the issues they addressed, and his skill and experience in drafting Rulings resulted in our often having little (if anything) to criticize or seek to amend significantly. In short, we emphatically affirmed his conclusions as expressed in his drafts after having considered the matters ourselves. Being of one mind with the Chairman clearly does not equate to "rubber stamping"."
(2) "[The Claimant] argues here that "The Tribunal Secretary's substantial influence is further confirmed by the little time that the co-arbitrators spent on reviewing the decision". This is plainly a non sequitur. If the drafts had been drafted solely by the Chairman, we would most likely have spent exactly the same amount of time on reviewing the drafts and commenting on them. Our only responsibility was to study the work product placed before us by the Chairman and to respond with our views, having studied the relevant papers, listened to the oral arguments (in the case of the First Stay Application) and read the transcripts of the oral arguments (in the case of the Second Decision on Document Production). All we were concerned with was whether the Chairman's draft expressed our own views on the outcome of the application to our satisfaction. So long as we had (in our own estimation) spent enough time on reviewing the relevant papers to form a clear view on the desired outcome, all we needed to do was to check that the Chairman was on the same page as us, and that his drafts accorded with our views on how the application in question should be disposed of, and why."
"…We also confirm that the draft sent to us was the Chairman's draft decision, regardless of whether the Secretary assisted in drafting duties. It was then our task to independently examine the draft and decide whether to agree to it or to offer amendments (or alternative conclusions) based on our prior reading of the parties' submissions…. The precise point is whether all three members of the Tribunal had examined for themselves the draft prepared by the Chairman, with the assistance of the Secretary, and agreed with the draft. This is what happened."
(3) "[The Claimant] contends that "the time records of the wing members indicate that they cannot have formed any form of independent review (emphasis added) of the matters in issue and as such were simply "rubber stamping" the decisions of [the Secretary]". This begs the question of what is meant by an "independent review" by [the Co-Arbitrators]. [The Claimant] does not explain why the reviews [the Co-Arbitrators] conducted were not "independent". … In short the fact that we:
(a) appreciated the Chairman's wisdom and experience in articulating what to the three of us were the appropriate decisions to make in respect of the three applications placed before us; and
(b) fully agreed with his conclusions,
does not make us any the less independent"
(4) "This is the last point directed against the wing arbitrators, where [the Claimant] complains we breached our duty not to delegate by:
(a) not sufficiently participating in the decision making process; and
(b) allowing the Tribunal Secretary to exercise substantial influence over the decision
We have in our previous Submissions explained why we did not delegate our essential decision making duties to [the Secretary]… we have in those Submissions …explained why we have sufficiently participated in the decision making process.
We now respond to the charge of allowing the Tribunal Secretary to exercise substantial influence over the decision. We do not accept that [the Secretary] "exercised substantial influence over the decision". We believed that, that while [the Secretary] would have provided assistance to the Chairman in the draft rulings and orders, those drafts had been painstakingly worked out by the Chairman, who would have been ultimately responsible for every word of the drafts. In other words, we considered the drafts as the Chairman's drafts, reflecting his personal view of the substance and wording of each ruling or order, regardless of whatever assistance he may have received. Accordingly while we did ultimately exercise our own independent judgement on each draft ruling or order, we dealt with the various drafts on the basis that these were the Chairman's views, and not those of [the Secretary]."
"For the sake of completeness however and in order to dispel the "confusion" experienced by [the Claimant's] counsel, it is appropriate to note that the request by the Tribunal Chairman to the Tribunal Secretary encompassed in the misdirected e-mail of 23 March 2016 had been intended simply to elicit from him, on behalf of the Tribunal, a response as to the status of outstanding issues relating to the Tribunal's First, Second and Third decisions on Document Production based on the letter of [the Claimant's] counsel dated 22 March 2016."
The section 24 challenge
"25.3 The discrepancy between the Co-Arbitrators' time and the Secretary's time is so large that it can only be explained by the members of the Tribunal having delegated their tasks to the Secretary. The three decisions dealt with evidence in this case, and had (and continue to have) a substantial impact on the parties' respective positions and thus the outcome of the dispute. They required the involvement of the Co-Arbitrators in order for a fair decision to be reached.
59. The failure of the Co-Arbitrators to render their duties personally has frustrated, rather than furthered, the very object of arbitration. In particular the Co-Arbitrators have failed to deal with the issues put to the Tribunal in relation to the three decisions under review, failed to make their own decisions, and failed properly to participate in deliberations of the Tribunal. Instead the Co-Arbitrators effectively passed their pens to the Tribunal Secretary, in breach of their general duties. This causes prejudice which cannot be un-done. The decisions that were sent to the Co-Arbitrators were fully formed before the Co-Arbitrators considered them. They adopted them: they did not make them or properly participate in the discussions which led to them."
(1) In the numbered paragraph 1 of the letter of 8 April 2016 sent by the Chairman on behalf of the Tribunal, he addressed a request by [the Claimant's] counsel for a detailed description of the tasks delegated by the Tribunal or the Chairman to the Secretary and for all communications which passed between the members of the Tribunal in connection with the role of and the tasks delegated to the Secretary. The letter said "first for the avoidance of any doubt, neither of the Tribunal nor any of its members has "delegated" any functions to the Tribunal Secretary." This is said to be misleading because the Co-Arbitrators' case is that there was no inappropriate delegation of functions rather than no delegation of any functions at all.
(2) In paragraph 2 of the letter from the Chairman on behalf of the Tribunal to the Claimant of 21 April 2016 the Chairman said "…none of the powers and responsibilities of any of the Members of the Tribunal has been delegated, surrendered or assigned in any way to the Tribunal Secretary, who has functioned entirely within the bounds of the LCIA Arbitration Rules (1998) [and certain identified guidance documents]".
"1. Instructions, requests, queries or comments from the Co-Arbitrators (or from [the Chairman] to which the Co-Arbitrators were copied) to the Secretary ("Instruction Emails"). For the avoidance of doubt, Instruction Emails shall not include emails which were copied to the Secretary for information purposes only; and
1.1.1 (sic) all responses from the Secretary to the Instruction Emails
2. All communications sent or received by the Co-Arbitrators which relate either:
1.2.1 to the role of the Secretary; and/or
1.2.2 to the tasks delegated to the Secretary."
Principles to be applied
(1) the relevant principles were those governing specific disclosure pursuant to CPR 31.12, from which the Court derived its power to make the order sought in this case;
(2) the documents needed to satisfy a simple test of relevance (i.e. that contained in CPR 31.6);
(3) thereafter the Court had a discretion to order disclosure which was to be exercised in accordance with the overriding objective: 31APD paragraph 5.4;
(4) in so far as the disclosure sought might involve potential revelation of the substance of the deliberations of the Tribunal, practical arrangements could be made by way of redaction; and by resolution of any disputes as to the proper scope of redaction by a judge determining disputes in private under a procedure which could be worked out, so as to maintain confidential from the parties that which genuinely fell within that description; and
(5) the only threshold merits test to be applied was that of a real prospect of success (equivalent to serious issue to be tried); the s. 24 challenge met this test, as a claim brought in good faith and in good standing, there having been no cross-application to strike it out or have it summarily dismissed.
(1) The starting point was the judgment of the Court of Appeal, in its strongest possible constitution, in Locabail (UK) Limited v Bayfield Properties Limited [2000] QB 451, in which it was stated at paragraph 19 that "there can, however, be no question of cross-examining or seeking disclosure from the judge" in the context of a challenge to a judge's impartiality. In paragraph 3 of the judgment it was made clear that the expression "judge" was intended "to embrace every judicial decision-maker, whether judge, lay justice or juror".
(2) Also of central importance were the terms of Article 30.2 of the applicable LCIA Rules, namely the 1998 version, which provided:
"The deliberations of the Arbitral Tribunal are likewise confidential to its members, save and to the extent that disclosure of an arbitrator's refusal to participate in the arbitration is required of the other members of the Arbitral Tribunal under Articles 10, 12 and 26."
[Article 10 provides for revocation of the arbitrator's appointment in circumstances which to a considerable extent overlap with those identified in s. 24 but are narrower. I observe, however, that Article 30.2 does not provide for an incursion into the confidentiality of the deliberations save where the grounds for the revocation are refusal to participate in the arbitration].
(3) The documents which are now being sought, in so far as relevant, fall within the definition of "deliberations" in Article 30.2. Accordingly the parties have validly contracted out of any jurisdiction of the Court to order disclosure by having promised to each other and to the Tribunal that the documents sought would remain confidential.
(4) Alternatively, if the Court has power to order disclosure, it should exercise such power in accordance with the parties' contractual bargain which was that such deliberations should remain confidential.
(5) The position would normally be the same even if an arbitration agreement contained no express provision equivalent to Article 30.2; generally any arbitration agreement would implicitly extend to protecting from disclosure confidential deliberations of the tribunal, by analogy with Locabail and as a necessary incident of the nature of the arbitral process. There might be exceptional circumstances where this did not apply; if, for example, the parties expressly contracted in the arbitration agreement and/or any contractually adopted rules that such disclosure might be granted, to which the arbitrators agreed, there would remain a jurisdiction to do so.
(1) Whilst recognising that the effect of Locabail might be that arbitrators should be treated in exactly the same way as judges and immune from any order for disclosure or cross-examination, he did not invite the Court to proceed on that basis.
(2) However, as a result of the specially sensitive nature of the material sought in this case, the nature of the s. 24 proceedings, and the policy considerations reflected in sections 1, 33, and 40 of the Act, disclosure should only be granted in rare and compelling cases where:
(a) there was a strong prima facia case on the merits of the s. 24 challenge; and
(b) the disclosure was strictly necessary for the fair disposal of the s. 24 application.
(1) Should the Court apply a merits threshold in respect of the s. 24 removal application, and if so what should that be?
(2) Should the Court apply a heightened test of relevance, and if so what should it be?
(3) What should be the Court's approach to the exercise of discretion?
Merits threshold
Relevance
"25. It is of course open to the court to order disclosure at any stage of the proceedings, including for the purpose of interlocutory proceedings. But it is well established under the previous procedural rules that such a power should be exercised sparingly and only for such documents as can be shown to be necessary for the fair disposal of the application see Rome v Punjab National Bank [1989] 2 All England Reports 136. There are no reasons for concluding that any different approach is appropriate under the provisions of CPR: see Disclosure, Matthews and Malek 2nd Edition Para 2.68."
"The court may make an order under this rule only where-
(a) the documents of which disclosure is sought are likely to support the case of the applicant or adversely affect the case of one of the other parties to the proceedings; and
(b) disclosure is necessary in order to dispose fairly of the claim or save costs."
Discretion
"If there is an arbitral or other institutional person vested by the parties with power to remove an arbitrator, the court shall not exercise its power of removal unless satisfied that the applicant has first exhausted any available recourse to that institution or person."
"We have also made the exhaustion of any arbitral process for challenging an arbitrator a pre-condition of the right to apply to the Court. Again it would be a very rare case indeed where the Court will remove an arbitrator notwithstanding that that process has reached a different conclusion."
"The arbitration agreement is a bilateral contract between the parties to the main contract. On appointment, the arbitrator becomes a third party to that arbitration agreement, which becomes a trilateral contract: see Compagnie Europeene de Cereals S. A. v. Tradax Export S.A. [1986] 2 Lloyd's Rep. 301. Under that trilateral contract, the arbitrator undertakes his quasi-judicial functions in consideration of the parties agreeing to pay him remuneration. By accepting appointment, the arbitrator assumes the status of a quasi-judicial adjudicator, together with all the duties and disabilities inherent in that status."
(1) LCIA Rules, Art. 30.2 (Current Edition): "The deliberations of the Arbitral Tribunal shall remain confidential to its in members, save as required by any applicable law and to the extent that disclosure of an arbitrator's refusal to participate in the arbitration is required of the other members of the Arbitral Tribunal under Articles 10, 12, 26 and 27."
(2) ICDR Rules, Art. 37: "[U]nless otherwise agreed by the parties or required by applicable law, the members of the arbitral tribunal and the Administrator shall keep confidential all matters relating to the arbitration or the award."
(3) ICSID Arbitration Rules, Art. 15:"(1) The deliberations of the Tribunal shall take place in private and remain secret. (2) Only members of the Tribunal shall take part in its deliberations. No other person shall be admitted unless the Tribunal decides otherwise."
(4) 2012 Swiss Arbitration Rules, Art. 44(2):"The deliberations of the arbitral tribunal are confidential."
(5) 2013 HKIAC Arbitration Rules, Art. 42(4): "The deliberations of the arbitral tribunal are confidential."
(6) 2016 SIAC Arbitration Rules, Art 39:"The discussions and deliberations of the Tribunal shall be confidential."
(7) New French Civil Code, Art 1469: "Les délibérations des arbitres sont secretes."
Conclusion on the applicable principles
(1) The applicant must establish that the Arbitration Claim has a real prospect of success. Provided such threshold is met, the merits of the Arbitration Claim, insofar as they are capable of assessment on an interlocutory basis, are a matter to be taken into account in the exercise of discretion; however the Court will only go into the merits for these purposes if on a brief examination of the material it can be clearly demonstrated one way or the other that there is a high degree of probability of success or failure.
(2) The documents sought must be shown to be strictly necessary for the fair disposal of the Arbitration Claim.
(3) In exercising its discretion the Court will have regard to the overriding objective and all the circumstances of the case, but will have particular regard to the following considerations in the arbitral context:
(a) the Court will not normally order disclosure in support of Arbitration Claims because it will usually be inimical to the principles of efficient and speedy finality and minimum court intervention which underpin the Act;
(b) where there exists an arbitral institution vested by the parties with power to grant disclosure, and it has declined to do so, the Court will not normally order disclosure;
(c) the Court will not normally order disclosure of documents which the parties have expressly or implicitly agreed with each other and/or the tribunal should remain confidential;
(d) it will only be in the very rarest of cases, if ever, that arbitrators will be required to give disclosure of documents; it would require the most compelling reasons and exceptional circumstances for such an order to be made, if ever.
Applications of the principles
"For example, who produced the first draft of the Decision and how long was it? Was it that the Secretary prepared the first draft of a Decision and it was 90% [of] the length of the final Decision indicating that it was the Secretary, rather than the Tribunal members who considered the parties' submissions and drafted the Decision? By way of further example who responded and how quickly thereafter? Upon receipt of the draft Decision, did the Co-Arbitrators respond within a very short time frame indicating that they could not properly have considered the draft Decision?"
Adjournment