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STATUTORY INSTRUMENTS


2005 No. 1011

COMPANIES

The Companies Act 1985 (Operating and Financial Review and Directors' Report etc.) Regulations 2005

  Made 21st March 2005 
  Coming into force 22nd March 2005 

The Secretary of State, in exercise of the powers conferred upon her by section 257 of the Companies Act 1985[1] and of all other powers enabling her in that behalf, hereby makes the following Regulations of which a draft has been laid before Parliament in accordance with section 257(2) of that Act and approved by resolution of each House of Parliament:



PART 1

General

Citation, commencement and interpretation
     1.  - (1) These Regulations may be cited as the Companies Act 1985 (Operating and Financial Review and Directors' Report etc.) Regulations 2005.

    (2) These Regulations come into force on the day after the day on which they are made.

    (3) Parts 2, 3, 4 and 6 of these Regulations have effect as respects companies' financial years which begin on or after 1st April 2005.

    (4) Part 5 of these Regulations has effect as follows  - 

    (5) In these Regulations, "the 1985 Act" means the Companies Act 1985.



PART 2

Directors' report

Duty to prepare directors' report
    
2. For section 234 of the 1985 Act (duty to prepare directors' report)[2] substitute - 

Auditors' report on directors' report
     3. In section 235 of the 1985 Act (auditors' report)[3], for subsection (3) substitute - 

Special provision for small companies
     4. For paragraph (a) of section 246(4) of the 1985 Act (exemptions for small companies from disclosures in directors' report)[4] substitute - 

Special provision for medium-sized companies
     5. After subsection (2) of section 246A of the 1985 Act (special provisions for medium-sized companies)[5] insert - 

Cases in which special provisions for small and medium-sized companies do not apply
     6. In section 247A of the 1985 Act (cases in which special provisions in sections 246 and 246A do not apply)[6], for subsection (1) substitute - 

Amendments to Schedule 7
     7.  - (1) Schedule 7 to the 1985 Act (matters to be dealt with in directors' report) is amended as follows.

    (2) In paragraph 1 (asset values)[
7] - 

    (3) In paragraph 5A (use of financial instruments)[8] - 

    (4) In paragraph 6 (miscellaneous matters)[9] - 



PART 3

Operating and financial reviews

Duty to prepare operating and financial review
     8. After section 234A of the 1985 Act (approval and signing of directors' report)[10], insert - 

Objective and contents of operating and financial review
    
9. After Schedule 7 to the 1985 Act insert - 



Auditors' reports on operating and financial reviews
    
10. In section 235 of the 1985 Act (auditors' report), after subsection (3) insert - 

Reporting standards for operating and financial reviews
    
11. After section 256 of the 1985 Act (accounting standards)[11] insert - 



PART 4

Summary financial statements

Summary financial statements
     12.  - (1) Section 251 of the 1985 Act (summary financial statements)[12] is amended as follows.

    (2) In subsection (1) - 

    (3) In subsection (2), for "section 238(1)" substitute "section 238(1A)".

    (4) After subsection (2) insert - 

    (5) In subsection (2C)(a), for "directors' report" substitute "directors' remuneration report".

    (6) In subsection (2D) - 

    (7) For subsection (3) substitute - 

    (8) In subsection (4) - 

Transitional provision
     13. As respects companies' financial years beginning on or after 1st April 2005, regulations made by the Secretary of State under section 251 of the 1985 Act before the date on which these Regulations come into force have effect as if - 



PART 5

Revision of defective reports and reviews

Voluntary revision of defective reports and reviews
    
14.  - (1) Section 245 of the 1985 Act (voluntary revision of defective accounts, statements and reports)[13] is amended as follows.

    (2) In subsection (1) - 

    (3) In subsection (2), for "or report", in each place, substitute ", report or review".

    (4) In subsection (3), after " a revised directors' report" insert ", a revised operating and financial review".

    (5) In paragraphs (a) and (b) of subsection (4), for " statement or report" substitute ", statement, report or review".

    (6) In paragraph (c) of subsection (4) - 

Secretary of State's notice in respect of reports and reviews
     15.  - (1) Section 245A of the 1985 Act (Secretary of State's notice in respect of annual accounts)[14] is amended as follows.

    (2) For subsection (1) substitute - 

    (3) In subsection (2), for "or prepare revised accounts" substitute ", report or review or prepare revised accounts or a revised report or review".

    (4) In subsection (3), for the words from "no satisfactory explanation" onwards substitute - 

    (5) For subsection (4) substitute - 

Application to court in respect of defective reports and reviews
     16.  - (1) Section 245B of the 1985 Act (application to court in respect of defective accounts)[15] is amended as follows.

    (2) In subsection (1) - 

    (3) After subsection (3) insert - 

    (4) In subsection (4) - 

    (5) In subsection (5), after "accounts" (in both places) insert ", report or review".

    (6) For subsection (7) substitute - 

Persons authorised to apply to court in connection with defective reports and reviews
     17. In subsection (1) of section 245C of the 1985 Act (other persons authorised to apply to court)[16] - 

Power of person authorised to require documents, information and explanations
     18. In subsection (1) of section 245F of the 1985 Act (power of person authorised to require documents, information and explanations)[17] for "annual accounts of a company" substitute " a company's annual accounts, directors' report or operating and financial review".



PART 6

Minor and consequential amendments

     19. The Schedule to these Regulations makes minor and consequential amendments.


Jacqui Smith
Minister for Industry and the Regions and Deputy Minister for Women and Equality Department of Trade and Industry

21st March 2005



SCHEDULE
Regulation 19


MINOR AND CONSEQUENTIAL AMENDMENTS


     1. The following minor and consequential amendments to the 1985 Act have effect.

     2. In subsection (1A) of section 238 (persons entitled to receive copies of accounts and reports)[
18] - 

     3. In subsection (1) of section 239 (right to demand copies of accounts and reports)[19] - 

     4. In subsection (1) of section 241 (accounts and reports to be laid before company in general meeting)[20] - 

     5. In subsection (1) of section 242 (accounts and reports to be delivered to the registrar)[21] - 

     6. In subsection (1) of section 245F (power of person authorised to require documents, information and explanations) after "requirements of this Act" insert "(or, where applicable, of Article 4 of the IAS Regulation)".

     7. In the Table in section 262A (defined expressions)[22], at the appropriate places insert - 

"directors' report section 23"




EXPLANATORY NOTE

(This note is not part of the Regulations)


These Regulations amend Part 7 of the Companies Act 1985 ("the 1985 Act") on accounts and audit in order to - 

Part 1 of the Regulations (regulation 1) is introductory. It includes provision applying the amendments to the 1985 Act made by Parts 2, 3, 4 and 6 of the Regulations to companies' financial years beginning on or after 1st April 2005. The amendments in Part 5 of the Regulations (revision of defective reports and reviews) are to apply in respect of annual accounts, directors' reports and OFRs for companies' financial years beginning on or after 1st April 2006, save that the amendments to section 245 of the 1985 Act in regulation 14, which permit quoted companies voluntarily to revise their OFRs, will apply from 1st April 2005.

Part 2 of the Regulations (regulations 2 to 7) replaces section 234 of the 1985 Act, inserts new sections 234ZZA and 234ZZB, and amends Schedule 7 to the 1985 Act in order to provide for further disclosures in the directors' report in implementation of articles 1.14, 1.17 (in part) and 2.10 of the Accounts Modernisation Directive. New section 234 contains a re-worded offence of failing to comply with the 1985 Act's requirements in respect of the preparation and content of the directors' report.

Regulation 3 implements the second part of article 1.17 of the Accounts Modernisation Directive, requiring auditors to report on whether information in the directors' report is consistent with the annual accounts.

The existing exemption for small companies in section 246(4)(a) of the 1985 Act from the requirement to give a fair review in the directors' report is applied to the enhanced disclosure requirements (regulation 4). Medium-sized companies are exempted from making the disclosures concerning non-financial information (regulation 5 amending section 246A of the 1985 Act). Small and medium-sized companies will not be prevented from taking advantage of these exemptions even if they are part of an ineligible group (regulation 6 amending section 247A of the 1985 Act).

Part 3 of the Regulations (regulations 8 to 11) introduces a new requirement in section 234AA for quoted companies to prepare an OFR complying with the requirements of new Schedule 7ZA to the 1985 Act inserted by regulation 9. A quoted company is defined in section 262 of the 1985 Act as a company whose equity share capital has been included in the official list in accordance with the provisions of Part 6 of the Financial Services and Markets Act 2000 (c.8), is officially listed in an EEA State, or is admitted to dealing on either the New York Stock Exchange or the exchange known as Nasdaq.

Failure to comply with the requirements of the 1985 Act concerning the preparation and contents of the OFR will constitute a criminal offence (section 234AA(5)). New section 234AB imposes a criminal penalty for failure to comply with requirements in that section for the approval and signature of the OFR.

Regulation 10 inserts a new subsection (3A) into section 235 of the 1985 Act to provide for a review by a quoted company's auditors of the OFR.

Regulation 11 inserts a new section 256A into the 1985 Act providing that directors who comply with a reporting standard for the OFR issued by a body or bodies specified in an order made by the Secretary of State are presumed (unless the contrary is proved) to have complied with the provisions of the 1985 Act relating to the contents of an OFR.

Part 4 of the Regulations (regulations 12 and 13) amends the regulation-making power for summary financial statements in section 251 of the 1985 Act to make provision concerning the operating and financial review and the amended directors' report. Regulation 13 makes transitional provision for regulations made under section 251 before the date on which these Regulations come into force.

Part 5 of the Regulations (regulations 14 to 18) amends sections 245 to 245C and 245F of the 1985 Act to provide for the voluntary revision by the directors of a defective OFR, and for the compulsory revision of defective directors' reports and OFRs by application to the court by the Secretary of State or a person authorised by her.

Part 6 of the Regulations (regulation 19 and the Schedule) makes minor and consequential amendments to Part 7 resulting from the introduction of the OFR. Paragraph 5(c) of the Schedule reinstates the second paragraph of section 242(1) of the 1985 Act which was omitted in error by regulation 10(8) of the Directors' Remuneration Report Regulations 2002 (S.I. 2002/1986). Paragraph 6 makes a minor amendment to section 245F of the 1985 Act (inserted by section 12 of the Companies (Audit, Investigations and Community Enterprise) Act 2004 (c.27)) to take account of EC Regulation No.1606/2002 of the European Parliament and of the Council of 19th July 2002 on the application of international accounting standards (Official Journal No. L243/1 of 11th September 2002).

A full regulatory impact assessment of the effect that this instrument will have on the costs of business is available from the Department of Trade and Industry, Corporate Law and Governance Directorate, Elizabeth House, 39 York Road, London SE1 7LJ (it is also available electronically at
www.dti.gov.uk/cld). A copy has also been placed in the libraries of both Houses of Parliament.


Notes:

[1] 1985 c.6; section 257 was substituted by section 20 of the Companies Act 1989 (c.40), and amended by section 13 of the Companies (Audit, Investigations and Community Enterprise) Act 2004 (c.27).back

[2] Section 234 was substituted by section 8(1) of the Companies Act 1989, and amended by regulation 5 of S.I. 1996/189, by regulation 2 of S.I. 1997/571, and by section 9(2) of the Companies (Audit, Investigations and Community Enterprise) Act 2004. Section 234ZA was inserted by section 9(3) of the Companies (Audit, Investigations and Community Enterprise) Act 2004.back

[3] Section 235 was substituted by section 9 of the Companies Act 1989, and amended by regulation 4 of S.I. 2002/1986 and by regulation 6 of S.I. 2004/2947.back

[4] Section 246 was substituted by regulation 2(1) of S.I. 1997/220, and amended by regulation 6(1) of S.I. 1997/570, by regulation 8(1) of S.I. 2000/1430 and by regulations 3 and 13(2) of, and paragraph 12 of Schedule 1 to, S.I. 2004/2947.back

[5] Section 246A was inserted by regulation 3 of S.I. 1997/220, and amended by regulation 3 of, and paragraph 13 of Schedule 1 to, S.I. 2004/2947.back

[6] Section 247A was inserted by regulation 4 of S.I. 1997/220, and amended by article 11 of S.I. 2001/3649.back

[7] Paragraph 1 of Schedule 7 was amended by regulations 14(4)(a) and 15(3) of S.I. 1996/189.back

[8] Paragraph 5A was inserted by regulation 13(1) of S.I. 2004/ 2947.back

[9] Paragraph 6 was amended by section 8(2) of, and paragraph 2(2) of Schedule 5 to, the Companies Act 1989, and by regulations 3 and 8(a) of S.I. 1992/3178.back

[10] Section 234A was inserted by section 8(1) of the Companies Act 1989.back

[11] Section 256 was substituted by section 19 of the Companies Act 1989.back

[12] Section 251 was substituted by section 15 of the Companies Act 1989, and amended by regulation 3 of S.I. 1992/3003, by article 14 of S.I. 2000/3373, by article 15 of S.I. 2001/3649, by regulation 8 of S.I. 2002/1986, and by regulation 11 of S.I. 2004/2947.back

[13] Section 245 was substituted by section 12 of the Companies Act 1989, and amended by regulation 4 of, and paragraph 2 in Part 1 of Schedule 1 to, S.I. 1994/1935, by regulation 10(9) of S.I. 2002/1986 and by regulations 3 and 10 of, and paragraph 11 of Schedule 1 to, S.I. 2004/ 2947.back

[14] Section 245A was inserted by section 12 of the Companies Act 1989, and amended by regulation 3 of, and paragraph 11 of Schedule 1 to, S.I. 2004/2947.back

[15] Section 245B was inserted by section 12 of the Companies Act 1989, and amended by regulation 10 of S.I. 2002/1986 and by regulation 3 of, and paragraph 11 of Schedule 1 to, S.I. 2004/2947.back

[16] Section 245C was inserted by section 12 of the Companies Act 1989, and amended by sections 10 and 64 of, and Schedule 8 to, the Companies (Audit, Investigations and Community Enterprise) Act 2004 and by regulation 3 of, and paragraph 11 of Schedule 1 to, S.I. 2004/2947.back

[17] Section 245F was inserted by section 12 of the Companies (Audit, Investigations and Community Enterprise) Act 2004.back

[18] Section 238 was substituted by section 10 of the Companies Act 1989, and amended by article 12 of S.I. 2000/3373, and by regulation 10(4) of S.I. 2002/1986.back

[19] Section 239 was substituted by section 10 of the Companies Act 1989, and amended by article 13 of S.I. 2000/3373 and by regulation 10(6) of S.I. 2002/1986.back

[20] Section 241 was substituted by section 11 of the Companies Act 1989, and amended by regulation 10(7) of S.I. 2002/1986.back

[21] Section 242 was substituted by section 11 of the Companies Act 1989, and amended by sections 30(1) and (4) and 35(1) of, and Schedule 2 to, the Welsh Language Act 1993 (c.38), and by regulation 10(8) of S.I. 2002/1986.back

[22] Section 262A was inserted by section 22 of the Companies Act 1989, and amended by regulation 6 of, and paragraph 3 of Schedule 2 to, S.I. 1991/2705, by regulation 5 of, and paragraph 5 of Schedule 2 to, S.I. 1993/3246, by regulation 4(2) of S.I. 1994/233, by regulation 4 of, and paragraph 3 of Schedule 1 to, S.I. 1994/1935, by regulation 12(2) of S.I. 1996/189, by regulation 7 of S.I. 1997/220, by regulation 4(4) of S.I. 1997/2306, by article 16(2) of S.I. 2000/3373, by regulation 10 of S.I. 2002/1986, and by regulation 3 of, and paragraph 21 of Schedule 1 to, S.I. 2004/2947.back

[23] The entry for section 234A(4) was inserted by section 23 of, and paragraph 24 of Schedule 10 to, the Companies Act 1989.back



ISBN 0 11 072738 X


 © Crown copyright 2005

Prepared 20 April 2005


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